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Dashboard
Snapshot of purchases, sales, cash, and outstanding balances.
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| Contract | Side | Party | Remaining | Status | Timing |
|---|---|---|---|---|---|
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| Code | Name | Type | Balance |
|---|---|---|---|
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Share of purchase weight (maunds)
Share of sale weight (maunds)
Quality deductions across purchases and sales
Combined cash and bank balances
Running costs only — purchases of goods excluded
Inventory
Live stock by warehouse and product — opening stock and purchases in, sales out.
| Product | Stock (maunds) | Stock (tons) | Rate (Rs /40 kg) | Value (Rs) |
|---|---|---|---|---|
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| Warehouse | Product | Current stock (maunds) | Current stock (tons) |
|---|---|---|---|
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Opening stock
Stock you already own that was not bought from a party in these books — stock carried in from before, or kept at another mill. It adds to stock at its own rate. No account is charged and it is not counted as a purchase.
Add opening stock
| Code | Date | Commodity | Warehouse | Weight (40 kg) | Rate (/40 kg) | Value (Rs) | Remarks | |
|---|---|---|---|---|---|---|---|---|
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Turn a purchase invoice into opening stock
For stock that was entered as a purchase invoice but is really your own (for example made out to one of your own accounts). Its lines become opening stock with the same commodity, warehouse, date, weight and value, and the invoice goes to the Trash — which removes the amount it wrongly put on that account and on Purchases.
Accounts
Customers, suppliers, banks, cash, and expense/income heads.
Add account
| Code | Name | Type | Head › Category › Subhead › Group | Current balance | |
|---|---|---|---|---|---|
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Chart of Accounts
Five levels: Head › Category › Subhead › Group › Account. Anything not filed into a category or a group yet simply sits one level up.
Accounting Settings
Designate the accounts used for purchases, sales, and freight postings.
Require every account to be in a group
Off. Accounts may sit directly under a subhead while your accountant builds the groups.
Numbered account codes
Replaces codes like ACC-00007 with numbers that show where each account sits: 1-01-001-0001-00001 — head, category, subhead, group, account. Nothing changes until you press Apply, and every old code is kept on record.
Organise into categories
Files every subhead that is not in a category yet into the right one (Current Assets, Operating Expenses, and so on). Accounts are never moved and nothing is deleted. You will see the full list before anything happens.
Add custom head
Groups
Top-level item categories (e.g. Maize, Wheat).
Add group
| Name | Created | |
|---|---|---|
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Subgroups
Items under a group (e.g. Yellow Maize under Maize).
Add subgroup
| Subgroup | Group | Created | |
|---|---|---|---|
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Products
Sellable / purchasable items under a subgroup.
Add product
| Product | Subgroup | Group | Unit | |
|---|---|---|---|---|
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Warehouses
Storage locations used on contracts and invoices.
Add warehouse
| Name | Created | |
|---|---|---|
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Purchase contracts
Purchase-only contracts with parties, weight commitments, and deliveries.
| Contract # | Date | Product | Contracted | Remaining | Trucks | Warehouse | Status | Parties | |
|---|---|---|---|---|---|---|---|---|---|
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Linked purchase invoices
| Invoice # | Date | Weight | Net weight | Net amount |
|---|---|---|---|---|
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Purchase invoices
Record purchases with deductions, freight, and optional contract link.
| Invoice # | Date | Party | Product | Weight | Deduction | Net wt | Freight | Total | Contract | |
|---|---|---|---|---|---|---|---|---|---|---|
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Sale contracts
Sale-only contracts with parties, weight commitments, and deliveries.
| Contract # | Date | Product | Contracted | Remaining | Trucks | Warehouse | Status | Parties | |
|---|---|---|---|---|---|---|---|---|---|
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Linked sale invoices
| Invoice # | Date | Weight | Payable weight | Total amount |
|---|---|---|---|---|
| None | ||||
Sale invoices
Record sales with deductions, shortage, freight, and optional sale contract link.
| Invoice # | Date | Party | Product | Weight | Deduction | Net wt | Freight | Total | Contract | |
|---|---|---|---|---|---|---|---|---|---|---|
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Cash receive vouchers
Record cash coming in — increases the selected account’s balance.
| Serial | Code | Date | Title | Account | Amount | |
|---|---|---|---|---|---|---|
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Cash payment vouchers
Record cash going out — decreases the selected account’s balance.
| Serial | Code | Date | Title | Account | Amount | |
|---|---|---|---|---|---|---|
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Bank receipt vouchers
Record money coming into a bank account from one or more parties.
| Code | Date | Title | Cheque / slip | Bank | Account | Amount | |
|---|---|---|---|---|---|---|---|
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Bank payment vouchers
Record money going out of a bank account to one or more parties.
| Code | Date | Title | Cheque / slip | Bank | Account | Amount | |
|---|---|---|---|---|---|---|---|
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Journal vouchers
Record journal entries with matching debit and credit lines across any accounts.
| Code | Date | Title | Accounts | Amount | |
|---|---|---|---|---|---|
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Ledger
Full transaction history for any account, with running balance.
| Date | Voucher type | Description | Weight (kg) | Rate /40kg | Deduction (kg) | Debit | Credit | Balance |
|---|---|---|---|---|---|---|---|---|
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Reports
Daily activity, voucher lists, and master data — searchable and exportable to CSV.
No rate data for this party and product.
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Assets
| Account | Balance |
|---|---|
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| Total Assets | 0.00 |
Liabilities
| Account | Balance |
|---|---|
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| Total Liabilities | 0.00 |
Equity
| Account | Balance |
|---|---|
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| Total Equity | 0.00 |
Unassigned
Accounts not yet placed under a Chart of Accounts subhead.
| Account | Balance |
|---|---|
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| Total Unassigned | 0.00 |
Receivables Aging
| Account | Balance | Days Outstanding | Aging Bucket |
|---|---|---|---|
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Payables Aging
| Account | Balance | Days Outstanding | Aging Bucket |
|---|---|---|---|
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Reminders
Overdue balances, contracts due soon or overdue, and low bank/cash balances — most urgent first.
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Trash
Soft-deleted invoices, contracts, and vouchers. Restore to bring them back, or permanently erase. Items older than 90 days are flagged as eligible for permanent deletion.
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| Type | Record | Party | Date | Amount | Deleted | |
|---|---|---|---|---|---|---|
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Users
Create login accounts, choose what each person can reach, deactivate users, and reset passwords.
Add user
| Username | Name | Role | Status | Last login | |
|---|---|---|---|---|---|
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New password for
Write this down or send it now. It is not stored anywhere and cannot be shown again — but you can always reset it once more.
Switch any page or report off and it disappears for them — and the software refuses it even if they try to reach it directly. The Users page is never available to an accountant.